HOTEL ACCOMMODATION

How to book a room

In order to make a hotel reservation please

  • Internet booking is preferred by the organizers.
  • complete the appropriate section of the RESERVATION FORM for Hotel/Social Programme and send or fax it to the address mentioned on the top of the form

To avoid double charges please send the form only once!

When to book a room

In each hotel a limited number of rooms have been provisionally reserved for congress participants. It is strongly advised to book as early as possible to ensure reservation of the preferred hotel.

Deadline for hotel reservations is February 6, 2009.

Payments

A non-refundable prepayment covering the costs for the first night is to be made to guarantee the reservation. Following credit cards are welcome: American Express, Master or VISA. All other nights as well as extras at the hotel are supposed to be paid at the hotel directly upon to departure.

Confirmation

Upon receipt of the prepayment covering the costs for the first night, participants will receive a confirmation/invoice which is supposed to be presented when checking in at the hotel.

Changes

Changes are only accepted in writing and have to be made prior to February 13, 2009. A fee of 35 Euro per change of hotel reservation will be charged.

Cancellations

Deadline for reservation is February 06, 2009.

If the desired hotel/category is already fully booked, Congress Partner GmbH / MCI reserves the right to arrange accommodation in another hotel/ category. Any cancellation of hotel reservations prior to February 06, 2009 will lead to forfeiture of € 40 per person. Cancellations between February 07, 2009 and April 20, 2009, the non-refundable prepayment for the first night will be retained. In case of cancellation between April 21, 2009 and May 8, 2009, 50% of the total costs for the entire stay will be charged. Thereafter as well as in case of no show the total costs for the entire stay will be charged. Congress Partner GmbH / MCI or the hotel reserves the right to debit your credit card account in case of changes, cancellations or no shows. For any additional changes in hotel reservations a fee of € 30 will be charged per person.The hotel is reliable for damages if the reserved room is not made available. To secure adequate overnight capacities, hotel rooms for the meeting had to be contracted long time in advance. Hotels occasionally publish online or last-minute promotion rates for a limited number of rooms which may vary from the prices contracted for the meeting.

Check In/Check Out

Check In time for Hotels in Vienna: 3 p.m.
Check Out time for Hotels in Vienna: 11 a.m.